2025 Static IP Address Tracking Spreadsheet [Free Template]

Most IT teams we work with tell us the same story - their static IP address information is scattered across documents, emails, sticky notes, and various vendor dashboards. 

When they need to troubleshoot connectivity issues or plan network expansions, they're spending more time hunting for documentation than actually solving problems. This results in IP conflicts that bring down services, missed opportunities to reclaim unused address space, and that constant underlying stress of not having full visibility into your network.

The good news is that you don't need expensive enterprise software to get control of your IP address management.

This guide walks you through creating an effective IP address tracking system using our free spreadsheet template, plus we'll show you how modern IP address management (IPAM) solutions can automate these processes when you're ready to scale.

Downloadable Template - IP Address Spreadsheet

We’ve put together a simple spreadsheet you can use for IP Address Management. It includes all the relevant details to track internet circuit information and tie your static IP details to them, and it’s available in both Google Sheets and Excel:

• Click here to make a copy in Google Sheets

• Click here to download a copy in Excel

A Better Way to Track and Manage Your IP Addresses

IP and inventory management spreadsheets are free and easy to use. But they create significant challenges when managing IP address details at scale.

• Every change requires manual updates. When IP assignments change or subnet configurations get modified, someone has to manually update the spreadsheet. This process takes considerable time and introduces errors that can cause real problems.

• Spreadsheets can't provide automated alerts. You won't get notifications when contracts expire, SLAs get breached, or costs exceed thresholds. Everything depends on manual tracking.

• Scale becomes unmanageable. For example, managing 200+ office locations with multiple circuits per site makes finding information nearly impossible. You also can't integrate spreadsheet data with other enterprise systems like your CMDB or monitoring tools.

• Collaboration gets complicated. Excel files lack the granular permissions needed for enterprise teams, making it hard to control who can view or edit sensitive network information.

This is where Lightyear's telecom management software can help.

How Lightyear Automates IP Address Management

Lightyear's Network Inventory Manager automates IP address management and creates a digital system of record for all your network services, continuously optimizing your service footprint and network operations.

Hundreds of enterprises trust Lightyear to organize digital records of every network service, vendor, and related cost, giving you instant access to 30+ data points per service and custom visualizations of your network.

With Lightyear, contract management becomes automated. You get transparency into contract details like end dates, notice periods, and price escalations, with continuous cost optimization driven by automated rebidding before any contract expirations.

Daily operations become simpler, too. You can open MACD, billing issue, and SLA breach tickets across all vendors in one place and let Lightyear coordinate. Create custom reports to analyze costs, services, location information, vendors, and much more with just a few clicks.

Lightyear's comprehensive approach delivers continuous ROI through complete network visibility, automated rebids, and efficient issue resolution. The result? Continuous network cost optimization (well beyond typical industry deflation) while saving most of the time you'd normally spend on tedious networking workflows.

Learn more about Lightyear here.

What to Track in Your IP Address Spreadsheet

If you’re not ready for Lightyear’s IP Address Management tool for your WAN just yet and want to continue tracking your networks manually in a spreadsheet, no problem. Here’s what we recommend tracking in your IP address spreadsheet tracker:

Basic Circuit Information

• Location: Geographic locations and facility details

• Provider: Internet service provider details

• Circuit ID: Unique circuit identification numbers

• Type: Connection type classification

• Delivery Point: Physical connection location

• Last Mile Provider: Local connection provider

Account and Contract Details

• Account ID: Provider account identifiers

• Sub-account #: Additional account hierarchies

• Account PIN: Security access codes

• Service Start Date: Contract beginning dates

• Service End Date: Contract expiration dates

• Monthly Cost: Service pricing information

• Availability SLA: Service level agreements

Bandwidth and Performance

• Download (mbps): Bandwidth specifications

• Upload (mbps): Upload capacity details

• Transport Type: Physical connection method

• Transport Capacity: Maximum throughput specifications

• Bandwidth Type: Service tier classification

• Committed Burstable Rate: Traffic handling capacity

Network Equipment and Infrastructure

• Router: Network equipment details

• Network Firewall: Security appliance information

• WAN Label: Network segment identification

• Static IP: Fixed IP address assignments

IPv4 Configuration

• IPv4 Block: IPv4 address ranges

• IPv4 WAN IP: Wide area network addresses

• IPv4 Provider Router IP: ISP equipment addresses

• IPv4 Customer Router IP: Customer equipment addresses

• IPv4 Customer Usable Range: Available IP addresses

• IPv4 Default Gateway: Network gateway configuration

• IPv4 Subnet Mask: Network segmentation details

• IPv4 LAN IP: Local area network addresses

• IPv4 BGP Neighbor 1: Primary routing neighbor

• IPv4 BGP Neighbor 2: Secondary routing neighbor

IPv6 Configuration

• IPv6 Block: IPv6 address allocations

• IPv6 WAN IP: IPv6 wide area addresses

• IPv6 Provider Router IP: ISP IPv6 equipment

• IPv6 Customer Router IP: Customer IPv6 equipment

• IPv6 Customer Usable Range: Available IPv6 addresses

• IPv6 Default Gateway: IPv6 gateway configuration

• IPv6 Prefix Length: IPv6 network prefix size

• IPv6 LAN IP: IPv6 local network addresses

• IPv6 BGP Neighbor 1: Primary IPv6 routing neighbor

• IPv6 BGP Neighbor 2: Secondary IPv6 routing neighbor

DNS and Routing

• Primary DNS Server: Primary domain name system server

• Secondary DNS Server: Backup DNS configuration

• Border Gateway Protocol: BGP configuration data

• Network ASN: Autonomous system number

This tracking approach helps maintain accurate records of your network infrastructure, supporting both day-to-day operations and things like network audits. For organizations managing complex networks across multiple geographic locations, this level of detail becomes essential for effective network administration.

While spreadsheets require consistent manual updates, they at least provide a foundation until you're ready for an automated solution like Lightyear.